Turn open day visitors into GymMaster prospects.
At your open day, a community event, or a class demo, visitors scan a QR code or text a keyword, answer a question or two, and arrive in GymMaster as prospects.
14-day free trial. Connects to GymMaster through Zapier.
At your event
TRIAL
Welcome! What’s your email for your free class pass?
chris.b@gmail.com
Added to GymMaster
Through Zapier · Prospect created
Visitors who make it into GymMaster
A clipboard at the front desk gets skipped on a busy morning. With Textiful, visitors scan a QR code and sign up by text in the time it takes to fill a water bottle.
Walk-ins you can follow up
Every visitor who scans at the front desk becomes a prospect with a real email and phone, ready for your intro offer.
A keyword or a QR code
Say “text DEMO to 33777” from the front of the room, or put a QR code where people can scan it. Either one starts your capture flow.
Ask about their goals
A capture flow asks what they’re training for or which class they want to try, one text at a time.
Connect it with Zapier
- 1
Start with Textiful
In Zapier, create a Zap. Choose Textiful as the trigger app and New Contact as the trigger, then sign in to Textiful.
- 2
Pick your flow
Choose the capture flow to watch. Finish the flow once from your own phone, then test the trigger so Zapier has a sample.
- 3
Add GymMaster
Choose GymMaster and the Create Prospect Member action. Map first name, surname, email, and cell phone, and choose the prospect funnel stage. Leave the SMS opt-in fields empty.
- 4
Turn it on
From then on, everyone who finishes the flow becomes a prospect in GymMaster.
See Textiful + GymMaster on Zapier, or read the Zapier setup guide.
The GymMaster action to use
Your Zap has two steps: Textiful’s New Contact trigger, then GymMaster’s Create Prospect Member action. Here’s every field Zapier shows for that action, and what to put in each one.
1. Trigger
Textiful: New Contact
Runs when someone finishes the capture flow you pick.
- Campaign NameRequiredYour capture flow
Always sent
Email, First name, Last name, Mobile number, Keyword (empty for a QR code scan), Number texted, Flow name and ID, Time they finished
Sent when your flow asks
Zip, City, State, Time zone, Company, Birthdate and age, Your custom fields, Poll answers
Each answer arrives as its own field you can map.
2. Action
GymMaster: Create Prospect Member
Creates a prospect member. Existing prospects will be reclassified as 'new' by task triggers.
| Field in Zapier | What to put here |
|---|---|
| First NameRequired | First name |
| SurnameRequired | Last name |
| EmailRequired | |
| Company IDRequired | Choose in Zapier |
| Cellphone Number | Mobile number |
| City | City (if your flow asks) |
| Postal Code | Zip (if your flow asks) |
| Date of Birth | Birthdate (if your flow asks) |
| Notes | Answers to your questions |
| Emergency Contact Firstname | First name |
| Emergency Contact Surname | Last name |
| Promotion ID | Choose in Zapier |
| Prospect Funnel Stage ID | Choose in Zapier |
| Gender | Optional |
9 more optional fields. Field names as listed on Zapier, checked November 2026.
Questions people ask
Yes. Each Zap watches one flow, so give each event its own flow and Zap. Note the event or open day in the notes field.
No. Leave them empty. Texting your keyword to Textiful isn’t agreement to receive texts from your GymMaster account.
Zapier’s Create Prospect Member action has no update option, so GymMaster decides what happens to a repeat sign-up. Add a find step before it in your Zap if you want to match existing people first.
No. The short codes 33777 and 55444 work in the US only, and QR codes text those same numbers, so Textiful is for audiences in the US.
More tools that work with Textiful
- Google SheetsCollect event sign-ups in Google Sheets
- Constant ContactGrow your Constant Contact list at live events
- KeapCapture workshop and talk leads into Keap
- FlodeskGrow your Flodesk list at live events
- HighLevelCapture event leads into HighLevel
- MailerLiteGrow your MailerLite list at live events
- All integrations
Fill GymMaster at your next open day.
Try Textiful free for 14 days. Set up a QR code or keyword in minutes and see who shows up.