Collect event sign-ups in Airtable.
People text a keyword or scan a QR code, answer your questions by text, and each person becomes a record in your Airtable base, ready for your views and automations.
14-day free trial. Connects to Airtable through Zapier.
At your event
SIGNUP
Welcome! What’s your email?
theo.r@gmail.com
Added to Airtable
Through Zapier · Record in “Attendees”
A sign-up sheet that fills itself in
Paper sheets come back with handwriting nobody can read, and someone has to type them up. With Textiful, people sign up by text and every answer lands in its own column.
Your own people database
Schools, churches, and event teams that built their own system in Airtable get every sign-up as a record, with each answer in its own field.
A keyword or a QR code
Say “text DEMO to 33777” from the front of the room, or put a QR code where people can scan it. Either one starts your capture flow.
Every answer in its own column
A capture flow asks your questions one text at a time, and each answer maps to a column.
Connect it with Zapier
- 1
Start with Textiful
In Zapier, create a Zap. Choose Textiful as the trigger app and New Contact as the trigger, then sign in to Textiful.
- 2
Pick your flow
Choose the capture flow to watch. Finish the flow once from your own phone, then test the trigger so Zapier has a sample.
- 3
Add Airtable
Choose Airtable and the Create or Update Record action. Pick the base and your people table, match on the email field so repeat sign-ups update, and map each answer to a field.
- 4
Turn it on
From then on, everyone who finishes the flow becomes a row in Airtable.
See Textiful + Airtable on Zapier, or read the Zapier setup guide.
The Airtable action to use
Your Zap has two steps: Textiful’s New Contact trigger, then Airtable’s Create or Update Record action. Here’s every field Zapier shows for that action, and what to put in each one.
1. Trigger
Textiful: New Contact
Runs when someone finishes the capture flow you pick.
- Campaign NameRequiredYour capture flow
Always sent
Email, First name, Last name, Mobile number, Keyword (empty for a QR code scan), Number texted, Flow name and ID, Time they finished
Sent when your flow asks
Zip, City, State, Time zone, Company, Birthdate and age, Your custom fields, Poll answers
Each answer arrives as its own field you can map.
2. Action
Airtable: Create or Update Record
Find and update an existing record, or create a new one.
| Field in Zapier | What to put here |
|---|---|
| BaseRequired | Choose in Zapier |
| TableRequired | Choose in Zapier |
| Primary lookup fieldRequired | Optional |
| helptext | Optional |
| Secondary lookup field | Optional |
| Append attachments | Your choice |
Field names as listed on Zapier, checked November 2026.
Questions people ask
Yes. Each Zap watches one flow, so give each event its own flow and Zap. Add a field for the flow name, or use one table per event.
No. The short codes 33777 and 55444 work in the US only, and QR codes text those same numbers, so Textiful is for audiences in the US.
More spreadsheets and databases that work with Textiful
- Google SheetsCollect event sign-ups in Google Sheets
- Constant ContactGrow your Constant Contact list at live events
- KeapCapture workshop and talk leads into Keap
- FlodeskGrow your Flodesk list at live events
- HighLevelCapture event leads into HighLevel
- MailerLiteGrow your MailerLite list at live events
- All integrations
Put your next sign-up sheet in Airtable.
Try Textiful free for 14 days. Set up a QR code or keyword in minutes and see who shows up.